Goods and Services
Goods and Services
All Illinois Tollway purchases are done in compliance with the Illinois Procurement Code.
Non-construction supplies and services are procured under the rules of the Joint Committee on Administrative Rules (JCAR). Construction procurements are completed under the rules of the Illinois Department of Transportation or the Illinois Capital Development Board.
Buying Plan for Goods and Services
The Illinois Tollway's buying plan provides potential vendors a list of upcoming services, equipment and materials the Tollway expects to purchase.
The detailed list includes the initial term of each contract, the tentative timeframe for when the solicitation will be issued, and an estimated contract value range to provide prospective vendors with information they need to bid on Tollway contracts. It describes what equipment and materials will be purchased, listing items that include electrical generators, uniforms, winter roadway abrasives and vehicle paint. The buying plan also details services that will be provided by vendors, including technical assistance for small businesses and legal services.
Some Goods and Services Solicitations may include additional documents (addendums, exhibits, maps, etc.). These documents are accessible by clicking on the white arrow in the gray box.
All Illinois Tollway solicitations above the small purchase threshold are posted to BidBuy.
|Title||Description||Due Date||Additional Documents|
|18-0145 Navistar Truck Repair Services||The Illinois Tollway is seeking a vendor to provide authorized Navistar Original Equipment Manufacturer (OEM) Truck Repair Services. The Tollway currently operates approximately 310 medium- and heavy-duty Navistar trucks. The Illinois Tollway performs the majority of the repairs to these trucks in-house and will continue to process them in-house when feasible. This contract shall provide ancillary sources for Navistar truck repairs that, for various reasons, the Tollway is unable to perform directly. The types of repairs under this contract will be those that the Tollway’s experienced technici See more...||12/04/2019|
|18-0177R Boiler Hot Water Heater and Water Pumps Preventive Maintenance and Repair Services||The Illinois Tollway is seeking a vendor to provide annual preventive maintenance and repair services of Aerco Boilers, PVI Hot Water Heaters, as well as maintenance and repairs of Mepco Water Pumps at its Central Administration facility located at 2700 Ogden Avenue in Downers Grove, IL 60515. Vendor shall provide technicians who have been factory-trained and certified on Aerco Boilers within the last two (2) years, to perform preventive maintenance and repairs. Bidder shall submit proof of certification for the technician performing the repairs at the time of bid. Failure to submit the cert See more...||11/13/2019|
|19-0016 Safe Repair and Maintenance Services||The Illinois Tollway is seeking a vendor to provide safe repair and maintenance services, including replacement parts for the Tollway’s existing Diebold, LaGard, American Security, Mosler and Kaba-Mas safes located throughout the Tollway system. BidBuy Bid Reference #19-557THA-OPERA-B-8005||11/15/2019|
|19-0023 Highway Emergency Lane Patrol (H.E.L.P.) Program Sponsorship||19-0023 Highway Emergency Lane Patrol (H.E.L.P.) Program Sponsorship The Illinois Tollway is seeking exclusive sponsorship of one its most public-facing services, the Highway Emergency Lane Patrol (HELP) program, as detailed in Section 1. BidBuy Bid Reference #19-557THA-COMMU-B-6954||12/02/2019|
|19-0023 Highway Emergency Lane Patrol (H.E.L.P.) Program Sponsorship Addendum 1||Addendum 1 Please be advised of the following changes to the above named solicitation: I. Bid Opening Date: The Bid Opening date of Friday, November 15, 2019 at 10:30 a.m. has been re-scheduled to Monday, December 2, 2019 at 10:30 a.m. CST. BidBuy Bid Reference #19-557THA-COMMU-B-6954||12/02/2019|
|Individual Award Notices - Amendment|
|16-0146 Office Supplies Ref 22041487|
|15-0178 Red Hat JBoss Software, Maintenance, and Support|
Frequently Asked Questions
Where to begin
The Illinois Tollway’s buyers procure most goods and services under the small purchase threshold on a request for quote (RFQ) basis on the State’s e-Procurement system – BidBuy.
Invitation for Bid (IFB) or Request for Proposal (RFP) solicitations for most goods and services over the small purchase threshold are also publicly bid on BidBuy. You may register to receive email notifications of bid opportunities for state agencies for the commodities that you select. Registration is free. Although registration in BidBuy is not necessary to browse the site, registration is required to receive email notifications for all solicitations, addendums, and award notices.
How are bids awarded?
Each Invitation for Bid (IFB) or Request for Proposal (RFP) will state how the solicitation will be awarded. IFBs are generally awarded to the lowest responsive and responsible bidder. RFPs are evaluated and scored as outlined in the solicitation document.
Where and when do I submit my bid?
Each bid document will identify the location, date, and time that the bid is due. The bid must be delivered prior to the start of the bid opening. The Illinois Tollway is not responsible for bids that are delivered to the wrong location or that are late due to weather, third-party deliveries, etc.
What if my bid arrives late?
Bids that do not arrive at the bid opening location prior to the start of the bid opening will not be considered. If the bid was in the Illinois Tollway’s possession but not at the bid opening due to fault of Illinois Tollway personnel, the bid may be considered. There must be substantive proof that the bid was in the Illinois Tollway’s possession prior to the start of the bid opening.
How do I find out who was awarded a bid?
The Illinois Tollway will notify successful and unsuccessful bidders in writing after the Board of Directors approves the award recommendation. Here is a list of Contracts and Awards for goods and services procurements.
Any additional information can be obtained through a Freedom of Information Act request. This information is provided to the public as a guideline. If any of the information contained herein is in conflict with the bid documents, state rules, or state statute, then the documents, rules, or statute will take precedence.
State of Illinois Department of Central Management Services Business Enterprise Program
The Business Enterprise Program assists businesses owned by minorities, women, and people with disabilities gain access to State of Illinois contracting opportunities and participate in the competitive procurement process. The Business Enterprise Program is committed to fostering an inclusive and competitive business environment that will help these businesses increase their capacity, grow revenue, and enhance credentials. The Illinois Tollway encourages vendors to participate in the Business Enterprise Program (BEP) on contracts for goods and services as both prime and subcontractors. To qualify as an eligible BEP vendor, the standards established by “The Business Enterprise for Minorities, Females, and Persons with Disabilities Act” (30 ILCS 575/1) must be followed. BEP certification with the State of Illinois can also open the door to opportunities with other public and private entities which are looking for diverse suppliers. The BEP certification program is administered by the Illinois Department of Central Management Services (CMS). In addition to its own certification process, CMS has a process for recognizing the following certifications:
- City of Chicago
- Chicago Transit Authority (CTA)
- Illinois Department of Transportation (IDOT)
- Cook County
- Chicago Minority Supplier Development Council
- Mid-States Minority Supplier Development Council
- Women’s Business Development Center
State of Illinois Department of Central Management Services Veterans Business Program
The Veterans Business Program assists businesses owned by veterans and service-disabled veterans gain access to State of Illinois contracting opportunities and participate in the competitive procurement process. The Veterans Business Program is committed to fostering an inclusive and competitive business environment that will help these businesses increase their capacity, grow revenue, and enhance credentials. The Illinois Tollway encourages vendors to participate in the Veterans Business Program (VBP) on contracts for goods and services as both prime and subcontractors. To qualify as an eligible VBP vendor, the standards established by the “Veterans Preference Act” (30 ILCS 55) must be followed. The VBP certification program is administered by the Illinois Department of Central Management Services (CMS). In addition to its own certification process, CMS has a process for recognizing the following certifications:
- Cook County (Veteran/Service-Disabled Veteran Business Enterprise)
- United States Department of Veteran Affairs-Center for Verification and Evaluations (CVE) VOSB/SDVOSB
Chief Procurement Office for General Services Small Business Set-Aside Program
The Small Business Set-Aside Program promotes the economic development of small Illinois companies (revenues less than $8 million for retail or service business, less than $13 million for wholesale companies, and less than $14 million for construction companies. For manufacturing, the state defines small business based on gross revenue (less than $13 million) and employees (less than 250). This program has specific benefits for providers of goods and services:
- 673 supply and service classifications set aside
- One-time commodity and service procurements below the small purchase threshold are set aside for registered small businesses
The links below are useful tools when searching for procurement-related matters.
- BidBuy - Illinois Tollway solicitations over the small purchase threshold are published on BidBuy. BidBuy also advertises procurement opportunities with other State agencies.
- Illinois Procurement Gateway (IPG) - Information related to vendor enrollment and registration. The IPG is a web-based system that serves as the primary location for entering, organizing, and reviewing vendor information and allows vendors to complete all of the State-required forms and documents to do business with the State. The IPG links directly with BidBuy.
- Illinois Procurement Bulletin (IPB) - Illinois Tollway solicitations over the small purchase threshold were previously published on the Illinois Procurement Bulletin. BidBuy replaced the IPB for the solicitation of goods and services procurements.
- Sell2Illinois - Information on how to do business with the State of Illinois including how to register your business in the Business Enterprise Program or the Veterans Business Program.
- Central Management Service (CMS) - More information related to the Illinois Department of Central Management Services and the various CMS programs and services.
- Illinois Department of Transportation - Information related to the State’s largest transportation system and construction-related procurements.
- Capital Development Board - Information related to construction management and renovations for the State of Illinois government buildings and facilities.
- Chief Procurement Office (CPO) - Information related to business opportunities and procurement resources from the CPO for General Services including how to register your business in the State’s Small Business Set-Aside Program.